Competency

Evaluate project implementation techniques.

Scenario

As a Project Manager for Kingston-Bryce Limited you have been assigned to create a communication plan. The Board of Directors for Kingston-Bryce Limited (KBL) wants to be updated on a regular basis and this plan will document strategies for communication. The project team will consist of KBL employees as well as employees from the competitor. In order for this acquisition to be successful, you will need to use your project management skills to ensure success and that all stakeholders are updated on a regular basis.

Instructions

Your task is to Develop a communication plan that will detail strategies to be used to encourage the team to perform project work in Microsoft Word. Include the following examples in your communication plan:

• Project kickoff welcome email – this is important because it provides the guidelines for the project and lists the team members, stakeholders, and the duration of the project.
• Project summary updates – these are used to update stakeholders who are not able to attend a project-related meeting and can provide a status on the effectiveness of the project meeting timelines and the budget.
• Project closing executive summary – this is used when a project is completed. This document summarizes the overall effectiveness of the project by including a comparison of the budget and the overall project timeline.
• Document how the meetings will occur:
  • Face to face
  • Video conferencing
  • Email
  • Conference call

Resources

Grading Rubric

F

F

C

B

A

0

1

2

3

4

Did not Submit

No Pass

Competence

Proficiency

Mastery

Not Submitted

Used unclear verbiage about the welcome email in the communication plan.

Provided the welcome email including the guidelines for the project and lists the team members, stakeholders, and the duration of the project in the communication plan.

Clearly provided the welcome email including the guidelines for the project and lists the team members, stakeholders, and the duration of the project in the communication plan.

Comprehensively provided welcome email including the guidelines for the project and lists the team members, stakeholders, and the duration of the project in a well-written communication plan.

Not Submitted

Used unclear verbiage about project summary updates in the communication plan.

Provided project summary updates to update stakeholders who are not able to attend a project-related meeting and can provide a status on the effectiveness of the project meeting timelines and the budget in the communication plan.

Clearly provided project summary updates to update stakeholders who are not able to attend a project-related meeting and can provide a status on the effectiveness of the project meeting timelines and the budget in the communication plan.

Comprehensively provided project summary updates to update stakeholders who are not able to attend a project-related meeting and can provide a status on the effectiveness of the project meeting timelines and the budget in a well-written communication plan.

Not Submitted

Used unclear verbiage about project closing executive summary in the communication plan.

Provided project closing executive summary to include the overall effectiveness of the project by including a comparison of the budget and the overall project timeline in the communication plan.

Clearly provided project closing executive summary to include the overall effectiveness of the project by including a comparison of the budget and the overall project timeline in the communication plan.

Comprehensively provided project closing executive summary to include the overall effectiveness of the project by including a comparison of the budget and the overall project timeline in a well-written communication plan.

Not Submitted

Used unclear verbiage about how the meetings will occur in the communication plan.

Documented how the meetings will occur in the communication plan.

Clearly documented how the meetings will occur in the communication plan.

Comprehensively documented how the meetings will occur in a well-written communication plan.